Mintsoft

Stock Take

Native stock counting for all customers, mobile-powered for warehouse teams. Accurate, auditable counts with no manual reconciliation.

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Improve stock accuracy with confidence

Reduce errors and eliminate uncertainty with structured, system-led counting.

Stock Take ensure every count is tracked, validated and auditable – with second counts triggered automatically when discrepancies occur.

This gives you a reliable, accurate view of inventory across every client and location.

Save time by eliminating manual processes

Move away from spreadsheets and manual reconciliation.

With Mintsoft, counts are recorded digitally, progress is tracked in real time, and inventory is automatically updated, once complete – removing time-consuming admin and reducing operational downtime.

Increase warehouse efficiency with mobile workflows

Empower your warehouse team to work smarter with mobile-first stock taking.

Operatives can scan locations, log quantities and complete counts directly on the warehouse floor, without returning to a desktop, keeping operations fast, flexible and disruption-free.

On-demand stock takes

Run manual, one-off stock takes whenever you need them.

Ideal for investigating discrepancies, preparing for audits or validating specific locations or products.

Admins can quickly create and assign a count, allowing warehouse teams to start immediately and resolve issues without delay.

Cycle count stock takes

Maintain accurate inventory year-round with automated, recurring cycle counts.

Instead of relying on full warehouse stock takes, you can spread counting activity over time, reducing disruption and improving consistency.

Cycle counts help ensure inventory accuracy without stopping operations, making them ideal for high-volume or multi-client warehouses.

How Mintsoft Stock Take Works

1. Configure

Your admin creates a stock take via the web interface - setting client, warehouse, location range, product range, and counting operations.

2. Assign & Begin

Your admin assigns the stock counts to users. The count status moves from ‘new’ to ‘in progress’ once the operative starts on the mobile app.

3. Count

Operative scan locations, log quantities and complete the count from the new Mintsoft mobile app.

4. Resolve & Close

If discrepancies are found, second counts are triggered before inventory is adjusted. Once done, the count is marked as ‘complete’.

“We’ve been extremely impressed with the stock take module. It has significantly reduced our audit times while continuing to deliver a high level of accuracy. The Spot Checks functionality in particular has been a real benefit, allowing us to proactively monitor low-level SKUs and address potential variances early, before they develop into wider issues.”

– Mike Burton - Managing Director 4PL Ltd

Available for All Mintsoft Customers

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Stock Take FAQs

Why should I switch from spreadsheets to Mintsoft for stock takes?

Spreadsheets require manual entry, post-count reconciliation, and introduce human error. Stock Take automates reconciliation, supports multi-user counting, and adjusts inventory directly - it is faster, more accurate, and fully auditable.

Is Stock Take an additional cost?

Stock Take itself is free and included in all tiers. Desktop setup and management are available to all customers at no charge. To carry out physical counts on the warehouse floor, operatives need the Mintsoft mobile app - mobile licences are a separate chargeable add-on.

Is the new Mintsoft mobile app required?

You can still create and manage stock takes from the desktop. To unlock the full workflow, where operatives scan and count directly on the warehouse floor, you'll need a mobile app licence. Many customers find that this is the moment it makes sense to add mobile scanning; we can walk you through what that looks like.

Stock Take requires the latest version of the Mintsoft mobile app. This is a good opportunity to make the move; customers on the new app benefit from Stock Take and a range of other improvements they're currently missing out on. We can help plan that transition.