The warehouse management system with more integrations

89+
Courier integrations
67+
Online shopping platform integrations
400+
3PL and Fulfilment customers
200+
Online retail customers

Optimise your warehouse tasks for ultimate efficiency

See how Mintsoft improves warehouse operations like yours.

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Automate your warehouse

Automate warehouse tasks and processes and allow warehouse operators to work more efficiently with real-time updates.

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Optimise warehouse space

Automated advanced location management allows you to grow your business by managing inventory and optimising your warehouse space.

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Real time reporting

Bring confidence to your business with powerful reporting tools, all accessible anywhere, anytime with real time updates on orders, inventory, and shipments.

Warehouse barcoding system

Mintsoft’s mobile scanning app is available to download on the Google Play store for easy access, and can be used on a wide range of supported devices.

  • Barcode Picking: Multiple types of batch driven barcode picking are available within the app to suit the types of orders in logical location order for maximum efficiency and 100% accuracy.
  • Goods-in Processing: Our app makes your goods in process fast, simple and accurate. Book stock easily and receipt and reconcile against pre-existing ASNs or Purchase Orders.
  • Transfer Stock: Seamlessly move stock from one location to another - either full pallets or individual units.
  • Location Stock Adjustments: Simply scan a location ID to make quick stock adjustments or all SKUS - up or down. The app is incredibly quick at taking control of mixed variant SKUs held in pick bins after a stock take.
Find out more about our Mobile Scanning App
220104 SCS Mintsoft Website Imagery FEATURES Warehouse Management System Warehouse Barcode System
220104 SCS Mintsoft Website Imagery FEATURES Warehouse Management System Advanced Location Management

Advanced location management

Take control of stock locations and capacity with Mintsoft's dedicated location management features: 

  • Multiple Stock Locations: Assign multiple stock locations to individual product lines for pick management, replenishment and bulk storage. Location zone management helps to split and divide picking tasks efficiently across your warehouse workforce.
  • Location Labelling: Bulk print location ID barcode labels in any format & size for thermal or laser printers.
  • Customisable Location: Types Allocate customised location types to your location IDS to suit your setup such as Pick Bins, Standard Pallets, Double Size Pallets. Location types rules can be set up for storage billing and automatic stock allocation.
  • Location Capacity: Instantly view aisle by aisle capacity on an interactive grid and location type capacity from via a dashboard widget.

Specialist inventory tracking

Designed to be flexible, Mintsoft can accommodate specialist inventory types - such as perishable goods.

  • Best Before Dates: Mintsoft provides automatic FIFO stock allocation management for perishable products with custom expiry date warning notifications.
  • Take control of batches and lots: Ensure every piece of inventory that flows through your warehouse can be tracked to its group of origin by tracking which batches have been sent to specific customers in case of product recall events.
  • Serial Numbers: Incorporate individual serial number tracking for high value goods on outbound despatch - such as IMEI numbers for high end mobile phones.
  • Full Audit Trail: All stock transactions are fully auditable. Every stock transaction is stored with the order ID, customer name and operator that committed the action. These are all easily exportable to excel for reconciling.
220104 SCS Mintsoft Website Imagery FEATURES Warehouse Management System Specialist Inventory Tracking

Key stock and warehouse management features:

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Additional Features


✓ ASN - receive stock against deliveries and assign locations

✓ ASN - partially receive stock against deliveries and assign locations

✓ On Hand / Off Hand stock - set locations as on hand or off hand stock to control the stock levels pushed out to integrated sales channels

✓ Default pick locations - Assign default pick locations to specific products

✓ Location types - e.g ground level pallet, level 2 pallet, level 3 pallet, small pick-bin, large pick-bin

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Additional Features


✓ Replenishment report - run a report to see which locations need replenishment and where more stock can be found

✓ Forced replen - order status of 'awaiting replen' if no stock available in picking locations

✓ Pick sequence IDs - Assign an ID priority to each location to create most efficient picking route

✓ Stock allocation logic - System will assign stock to orders based on the following in this order 1.Expiry Dates 2. Default pick locations 3. Locations with lowest quantity 4. Oldest stock in location

✓ Ability to over-ride stock allocation logic with Location Type Priority e.g allocate stock from "Pick Bin" locations types first

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Additional Features


✓ Warehouse location IDs used to locate stock

✓ Booking inventory in and assigning to locations within warehouse

✓ Transfer inventory from one location ID to another

✓ Warehouse transfer from one site to another

✓ Pallet IDs to locate stock to specific pallets on site

✓ ASN - create advanced shipping notices of imbound stock

What our customers say 

Our previous system was clunky, slow, and laborious when carrying out tasks such as transferring stock, but with Mintsoft tasks like this can be done in a fraction of the time. By automating tasks such as reporting and inventory tracking, we now spend a lot less time on admin and have also reduced the risk of information getting lost, or duplicating workload.

Martyn Newton, Group Operations Director at InterSend

WMS Systems: Your warehouse management solutions guide

lady in warehouse packing parcel

Wouldn’t it be a dream if you could manage inventory, track sales, manage orders, and automate warehouse processes - all in one place?

 

Warehouse management software has taken off in significance of late. Not only has online shopping increased along with mobile phone and internet usage but the pandemic accelerated the need for Warehouse management software (WMS) in most companies that sell online. Perhaps you've tried another WMS solution in the past but they didn't offer everything you needed, were too expensive, or were not user-friendly enough.

 

Not any more.

 

With such demands being placed on businesses to deliver goods in a timely and accurate manner, along with the complexities of multi-channel listing and courier management, the new breed of warehouse stock management systems are practically now a necessity for warehouses, 3PLs and E-commerce retailers to compete.

 

In this guide, we will run you through all the details so you can feel confident in selecting the best solution for your needs. Should you start to feel information overload, give us a call or email and get all your questions answered in an instant. We pride ourselves on our commitment to customer service and will do everything we can to ensure your satisfaction and success. Now, on with the guide!

 

So what exactly is WMS?

 

Warehouse Management Software (WMS) is an application that helps warehouse operators and 3PLs manage their warehouse inventory. WMS can be used for both small and large warehouses but comes into its own with floors of over 20,000 square feet and the demands placed upon start to get complex. At this level and above it is sometimes referred to as an ERP system or enterprise resource planning.


Who are WMS Systems For?

 

It is important to note that warehouse inventory management systems are not just for warehouses. With a WMS, any company can manage its inventory and distribution processes more effectively - not just 3PL warehouse managers. For example, retailers and wholesalers alike can use a WMS to better manage their stock levels, track inventory movements, and generate reports on product performance. You can be a B2B warehouse operator with multiple warehouses to consider or a B2C ecommerce brand with listings on multiple marketplaces such as eBay, Amazon, and Etsy. Either way, a warehouse inventory management software can help you speed up your business processes as well as reduce errors and management time spent.

 

What are the benefits of a WMS solution?

 

Why do you even need one? Well, the benefits of a warehouse management system include improved inventory accuracy, improved customer service levels, reduced inventory costs, increased supply chain management visibility, reduced labour, and admin costs, increased speed of service, sales forecasting insight, and more. As a warehouse manager (or a brand that needs to employ one) this will be music to your ears - especially if you are often away, working from the head office. Let's look at each of these in more detail below:

 

Improved inventory system picking accuracy

Warehouse Inventory management is a crucial part of business success. Inaccurate inventory buying and picking can lead to low customer satisfaction, high product returns, and ultimately loss of revenue for the company that could be avoided with proper inventory control procedures in place.

 

Improved customer service levels

Customer service is key to building customer loyalty. With the help of WMS software tied to a user's record, customers are seeing companies create more personalized customer service experiences based on their needs and preferences. This leads to customers feeling appreciated and valued, which could lead to increased customer loyalty. With fewer errors and a faster, more streamlined process that touches fewer people from order to delivery, customer satisfaction only improves.

 

Reduced stock inventory costs

With UK inventory costs running in the billions, retailers are doing anything they can to cut down on their stocks. Some of the most effective ways of reducing inventory costs are setting up accurate forecasts, monitoring customer behavior, and ordering products only when necessary. Inventory costs are generally made up of:

  • Capital Costs - (The opportunity cost of money that could be better deployed elsewhere if it were not tied-up in the form of inventory)
  • Inventory Costs - Insuring the stock; Staff costs including clerical management and handling of the stock
  • Storage Costs - The cost of the warehouse or shelf space (especially during peak times)
  • Risk Premium - Spoilage, Obsolescence, Damage, Lost items

Increased supply chain visibility

Increased supply chain visibility in your warehouse processes helps companies around the world save money. A lack of transparency in supply chains can create inefficiencies and drive up costs. With real-time data that is fully integrated with other systems such as a Customer Relationship Management (CRM) program, insight can be gathered to inform the user of trends, problems, and opportunities. For example, seeing long delays from one manufacturer or increased seasonal demand from one group of customers. Knowing this and acting accordingly helps ensure you can meet - and oftentimes exceed - customer demands.

 

Reduce Time Spent Managing

Labour management is a time-consuming task for companies to manage logistics manually and they need a reliable system that can scale with their business. As orders come in, the system can automatically allocate them - no manual approval at every stage is required. Warehouse automation can be further increased by batching orders together for order pickers to save the amount of time it takes them to pick and pack the goods. Using barcodes for tracking a package in transit, regular updates can be provided to customers to set their expectations and avoid unnecessary customer service complaints handling - all in all, a real-time saver at every stage.

 

Increase Speed of Orders

Next-day delivery is now the benchmark, and Amazon and Argos already offer same-day delivery on numerous items. As the competition (and customer expectations) increase, technology such as mobile barcode scanners can be used to increase the speed at which orders can be transmitted from the buyer, through the system, and straight to the picker/packer. With automated shipping label creation too, each stage of the order fulfilment can take place with the least amount of touchpoints and bottlenecks.

 

Okay, okay - I’m sold on the benefits - tell me about the different types of warehouse software!

Which Type Of WMS Software Is Best For You?

 

Standalone or Integrated?

 

If you have existing warehouse management software tools that handle all your needs and are well embedded into your processes, a standalone WMS software may be more suitable for you. Typically they are more focused in their solution providing and so can offer very niche features which may be useful to you if your distribution is already at an advanced level. Usually, they can integrate with other systems but sometimes there could be discrepancies. Separate logins and processes sometimes prompt users to make their own shortcuts which can be insecure or separate from other users and may cause confusion, data blind spots, or errors.

 

If you are looking to upgrade multiple parts of your order management system at the same time, an integrated approach straight out of the gate would make the most sense for most companies. With a centralised point of record and global database, integrations with accounting systems, listings, and courier services can be more readily relied on. When trying to find data, it should now all be accessible and understandable, with blind spots reduced and mistakes easier to pinpoint. With this ease and reliability come the added benefits of insight and reduced costs. Choosing an integrated or standalone WMS platform is important but not the only consideration.

Cloud-based WMS or On-Site Software?

 

In days gone by all software was bought and delivered in physical format - perhaps as a set of disks or CDs. With the advent of the Internet, it became possible to download the files to your machine. Increasingly however, services do not need to be downloaded - they run on the software owner's servers and the customer only needs to log in via their Internet-connected machine. All these servers are known as ‘The Cloud’, and there are many benefits.

 

Every day millions of people use streaming services such as Netflix on their TV or YouTube on their computer. In each case you don’t need to download the videos - the server has all the data and the client just accesses it. The same principle applies to cloud based warehouse management. The server can be very large and powerful and the user can access it with a relatively low-powered, simple device - all the hard work is done in the cloud. This means high IT infrastructure costs can be a thing of the past. When it’s time to upgrade software or hardware, the software vendor takes care of it so you don’t have to encounter any downtime as you make the necessary changes yourself as you would have to with an ‘on-site’ solution. With a centralised point of data storage, there is no longer the risk of different people having different versions of files and confusion reigning. Cloud based software systems, also known in this case as Software-as-a-service (SaaS) warehouse management systems are the latest trend with many benefits as stated although they do come with some drawbacks.

 

The first is usually price-related in that although the monthly costs are reasonable, if you add them up over the course of 5 or 10 years, there will be a premium that is paid for the cloud service rather than the on-site one. Consider this similar to car or van leasing - if you need a reliable, fully maintained transport service then the monthly costs are justified but there is no denying that over the course of many years it would be cheaper to pay upfront for a vehicle you owned.

 

Secondly, you are reliant on your internet connection and without it, many SaaS WMS platforms will not work whatsoever (unless they happen to have an offline mode, which will allow some functionality). In the same way, you are also reliant on them as a vendor to manage speed, security, compatibility, and all IT-related issues. You will not be able to make changes to the code or even view it to understand it, and will instead be forced to submit a support ticket or feature request and trust that the provider will get around to your issue quickly and solve it satisfactorily.

 

Mintsoft, for example, is at the cutting edge of warehouse management and as such offers a fully managed and integrated software as a service solution that lives in the cloud. This means a customer is free to upgrade and downgrade their package as their business needs change - a real boon in the digital age because one new traffic source or seasonal promotion can put a lot of demands on your warehousing! As a managed service it means you don’t need to employ a technical team to manage IT or software errors - we take care of it all behind the scenes. You’ll never even know we are there, your tech will work effortlessly and reliably leaving you free to enjoy the benefits and free up your time and thought-cycles to concentrate on what you do best.

 

How will Warehouse Management Software Change the Way You Work?

 

 

 

There is a lot to managing a warehouse such as hiring staff, training, insurance, rotas, HR policy, layout and so on, and you might well already have software solutions in place to help with that. Mintsoft focuses on helping with the core function of the warehouse - the material handling of order throughput. Order management here comprises receiving inventory, picking, packing, and shipping.

 

Incoming Inventory

Many WMS are aware of your current stock levels and when they reach a certain level, an order for replenishment can automatically be sent to your supplier. As the new stock arrives it is scanned with a barcode scanner. This barcode scanning data is sent to the WMS to adjust stock levels (inventory count) accordingly. More advanced applications of the technology will know where in the warehouse the stock is held and will be able to advise on warehouse layout by suggesting the best place to store certain items. Your warehousing operation will also be able to improve its order processing by the software deciding upon the best way to batch orders which will save time for the warehouse staff members doing the item picking.

 

Picking

A picker is a term given to a warehouse operative that gets the orders from the shelves and moves them to the packing area. Armed with a WMS app, the system will tell them what items to pick. In Mintsoft’s case, the app is available as an Android App and easily installed on most current Android devices. You then mount the phone into a handheld barcode scanner which talks to the phone via Bluetooth wireless radio. As the picker scans the item in question, the software will check it’s the right one. If it’s not then the picker will be alerted and a mistake will be avoided. By improving your pick rate to near 100%, customer satisfaction is improved, costly return postage, labour, and administrative costs are reduced and awkward conversations are avoided.

 

Picking sounds simple but if you are part of a busy warehouse operation you will be familiar with the challenges that come with multiple shipping methods, order priorities, and the seemingly impossible task of managing the workflow in the most efficient way possible. Given enough data to work with, WM software will simplify and improve your workflow to increase warehouse efficiency, reduce time wasted and reduce time spent overall. This can translate to faster order picking, more rest time for staff on the warehouse team, increased productivity, or indeed all of the above.

 

Packing

With the items in the hand of the picker, it’s barcode scanned and therefore inputted into the WMS, the next stop for the package is at the packing desk. To improve efficiency at this station, some warehouses make use of special packaging materials and packaging machines. For example, if a product needs to be wrapped in cellophane or a protective layer such as bubble wrap, machines can do this at a higher speed and with greater precision than a manual operative. Where Mintsoft and other warehouse software contribute here is by automatically creating the correct labels and notes for the inside and outside of the package.


Outside of the package the delivery address and the barcode(s) for the appropriate courier(s) will be affixed along with any other labeling - perhaps a battery warning label for a package containing a laptop or a flammable warning for a perfume delivery. Inside the package, it is becoming more commonplace to include a flyer with a discount code, review incentive, or thank you note. These can be personalised and printed by the system depending on the time of year, the number of purchases, items that particular customers may be interested in, and so on. So much time can be saved here, and the parcel has not even left the building.

 

Shipping

Utilising WMS, the ideal courier will have been auto-selected and its labelling printed. Now attached to the correct package, the item will be moved to an edge of the warehouse on an outgoing collection palette, ready for the courier to pick up. Scanned again, the WMS knows the package has left the building and is with the courier. At every scan stage, the WMS can be set to update the customer as to the progress of the order and the expected delivery date and time.

Customers don’t want to be bombarded with information but just kept up to date so it is usual to set the automations to fire when the purchase order is received, dispatched from the warehouse, and with the local courier. The end customer never needs to know the complicated choices the software has made routing the package through the fastest courier available for the price given size, weight, timeliness, border considerations, and availability. As a retailer, warehouse, or 3PL manager, it’s not something you need to worry about anymore either. Instead, you can see the bigger picture.

 

Reporting

WM Software also allows you an appreciation and understanding of the warehouse processes that are in play. It does this because all the data points are available and can be put together in ways that illuminate opportunities and threats. For example, with predefined reports that you can run each month, you can quickly see which products are in most demand, which couriers are working well or are not performing up to their Service Level Agreements (SLAs). Gross profit, as well as profit per SKU reports, can help establish where marketing budgets could be allocated or extra resources invested. Tracking errors can be highlighted and business processes improved.

 

As you can see we are just touching on the possibilities afforded by the Mintsoft warehouse management solution based here in the UK, and the other software packages available to you as a retailer, warehouse, or third-party logistics provider. To get your specific questions answered for your business there is no substitute for an informative call with an experienced professional who tells you even what questions need to be answered! If you think a WMS might be beneficial but are not sure just yet, your next step is to get in touch with us - no strings, just help. Call us now, send a quick email or complete a form for the WMS software demo and take the first step towards transforming your operation.

 

In summary

 

The main goal of warehousing is to make sure the right product is at the right place at the right time with the least amount of friction. Usually this means the goods going to the customer, as opposed to the management of inputs which would be more a supply chain solution.

 

Warehouse management software is increasingly a must-have tool for modern businesses with a high throughput of inventory. Warehouse management software allows you to track inventory levels, increase pick and pack speed and accuracy as well as monitor shipments. It also lets you create reports that inform you of further ways to improve. You stand to save an inordinate amount of time and money by automating many tasks. Book a demonstration with us today to see with your own eyes exactly how the Mintsoft WMS features can transform your warehouse or online retail business. We sincerely look forward to speaking with you.

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Whether you're a 3PL, fulfilment house or retailer, our cloud-based order management system will help you to pick, pack and ship your way to success.